It looks like everyone around here should prepare to lie back and think of England; the chemistry faculty is coming up with another one of its grand schemes. At our school, space is worth more than money. Consequently, the faculty forages insidiously for every scrap of floor space in the department. Last year, as I noted previously, they wanted to tear up our historic library to lure a superstar chemist who eventually spurned their overtures. Now, according to a newly-distributed survey, the VWR stockroom is on the chopping block.
It’s wonderful feeling to be asked questions like, “if there were no on-site stockroom, what would be an acceptable turnaround time for deliveries?”
Umm… instantly? Like a transporter… or a stockroom?
“Sorry, George. I couldn’t work today because someone took my last bottle of HPLC-grade acetonitrile and VWR can’t get another one here until Monday. You understand, right?”
If there is nothing more to this decision than what is said in the survey’s cover letter, that the department is “hard pressed for space,” then eliminating the stockroom is an absolutely moronic idea. Think about it: if you eliminate what has essentially become a storeroom for common supplies used by the department, then each lab will have to create its own storeroom for boxes of paper towels, office supplies, assorted tubing, vials, etc. The list goes on. Instead of creating space, you have created the need for space. Furthermore, each lab is going to have to coordinate ordering its own basic supplies. That’s more work for the students, the lab administrators, the financial office, and the shipping companies. Besides the one professor who gets an extra room, who benefits?
This analysis is so obvious that I’m forced to suspect that there’s something more at stake than floor space. My guess is that someone isn’t satisfied with the current contract with VWR. Maybe the faculty is playing hardball, figuring that the threat of closing the stockroom will force the company to renegotiate its deal? This is only a guess; I’d love to know the terms of the existing contract. Does VWR pay Harvard or does Harvard pay VWR to keep a fully-stocked storeroom in the building?
In the last several years, the graduate students here have appealed for the faculty to be more “transparent” in their decision making. That is, if they disclose all of the factors that are being considered, the subordinates would have an easier time rationalizing what the management is doing. If something is being left out of the equation, I think it would be in the faculty’s best interest to let us know what’s going on so that we would be convinced that eliminating the stockroom is a good idea.
If people are looking to buy gifts for their advisors this Christmas, consider getting them a book or two by Peter Drucker.
Anyway, in an effort to be constructive, here’s another suggestion for our esteemed faculty:
It seems to me that the stockroom could easily occupy less floor space, but it would require changing the way VWR does business. Under the current set up, researchers use shopping baskets and are free to walk through the aisles to inspect the merchandise. This is a luxury that is probably unnecessary, and the arrangement requires that the merchandise be kept close to the floor, in reach of the customers. There is roughly six to ten feet of unused (wasted) space between the ceilings and the top of the shelves. Extending these shelves to the ceiling would essentially cut the required floor space in half.
In this configuration, it would be a liability to have students climb ladders to reach items. Instead, students could tell the attendant what they want to buy, and the attendant could fetch it. Ideally, students could call or e-mail their orders such that they would be ready for pickup on arrival.
How’s that sound? Some professor gets more space while students retain the convenience of a stockroom, the stockroom clerk keeps his job, VWR maintains its presence at Harvard, and we all avoid delays in research. Hooray.
Finally, if this proposal actually turns into a fight, it should be remarkably easy for us to win. While the entire faculty had something to gain in desecrating the library–the addition of a highly-respected colleague–in demolishing the stockroom, only one member of the faculty stands to benefit. Forget filling out the stupid survey; professors make the decisions around here, not students. Instead of responding to the survey, use the time to write a quick note to your boss or say something to her in the hallway. A quick comment about the inconvenience of the plan should be all it takes to get the message across that eliminating the stockroom will be counterproductive to the progress of research. If it comes down to a vote, only one professor would seem to benefit from the plan. We need to make sure the rest of the faculty is aware of the cost to them, so they have reason to vote against it.